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Clifford Chance

Executive Assistant (Administation)

Summary

Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The Firm has unrivalled scale and depth of legal resources across the three key markets of the Americas, Asia and Europe and focuses on the core areas of commercial activity: capital markets; corporate and M&A; finance and banking; real estate; tax; pensions and employment; litigation and dispute resolution. Clifford Chance's aim is to be the leader of an elite group of law firms.

Clifford Chance Business Services provides a wide range of IT Enabled Services to its client/parent company, Clifford Chance LLP. Having grown steadily over ten years, the company employs more ~ 600 highly skilled and experienced professionals enabling the organisation to successfully support its client in the following areas:

• Finance
• Information Technology
• Administration and Research
• Legal Support Centre
• Document Production Unit
• Project Management and Continuous Improvement

Key Responsibilities

Secretarial/Administration Services
• Expense claims
• Phone handling
• Print/copy/bind/mail
• DPU Liaison where applicable
• Bibles
• Document archiving
• CR search
• Update of listing rules where applicable
• Distribution lists/telephone lines update
• Book orders
• Payment requisition
• Calendar management
• Inbox management
• Team coverage (including Reception)

BD Support Services
• CV updates
• Tracking BD activities
• InterAction entries

Meeting Arrangement
• Practice/group meetings
• Practice/group training
• Practice/group dinner/lunches/drinks
• Other external/internal meeting arrangement
• Visitor arrangement
• Seminar questionnaire summaries
• External seminar applications

Travel Arrangement
• Straight forward point to point flight booking
• Taxi booking
• Train tickets

Projects
• Provide support for Projects as requiredSkills & Experience

Qualifications & Experience
• A bachelor's degree from a reputed institute
• 3-5 years of experience at a multinational organisation, with exposure to multiple cultures
• Proven experience as a virtual Service Desk Assistant at a multinational organisation
• In-depth understanding of entire MS Office suite (Word, Outlook, PowerPoint and Excel)
• Ability to learn quickly, be curious and willing to get things done
• Ability to organize a daily workload by priorities
• Must be able to meet deadlines in a fast-paced quickly changing environment

Communicating & Influencing
• Excellent written & verbal communication skills
• Excellent attention to detail

Apply Now

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