The Compliance Manager provides advice and guidance to partners, lawyers and business services staff across the full spectrum of risk and compliance issues as set out below.
The role initially covers the Greater China, including Hong Kong, Beijing and Shanghai.
The Compliance Manager reports jointly to the Regional Chief Operating Officer and the Head of International Compliance and works closely with: the Regional Managing Partner, the Money Laundering Reporting Officer ("MLRO) of Hong Kong and China; General Manager of Hong Kong and General Manager of China; individual partners and lawyers; the Risk & Compliance team based in London; relevant Business Services managers to ensure that the Firm meets its obligations in relation to the areas set out below.
Professional Standards and Practice
Maintain a detailed knowledge of, and promote compliance with, the Firm's Professional Standards & Practice Guide ("PSP").
Stimulate and promote awareness of the Firm's Professional Standards and Practice.
Matter inception and Conflicts
Act as, in conjunction with the Regional AML Analyst, a local point of contact for the Firm's Clearance Centre in the context of local Anti-money laundering and CTF rules.
Assist partners/lawyers in the practical implementation of any information barriers required by the Clearance Centre.
Monitor local professional conflict rules (as may be changed from time to time) and liaise with the Firm's Director of Business Intake and the Clearance Centre as appropriate.
Together with the Head of International Compliance, support the MLRO of Hong Kong and China in the discharge of his/her duties including, for example, providing support in analyzing transactions where suspicions may arise, liaising with the global team as well as local MLRO and transaction team and preparing Suspicious Transaction Reports.
Together with the Regional AML Analyst, monitor local anti-money laundering regulations and developments and liaise with the Firm's Client Acceptance team regarding local changes.
Working with the Client Acceptance team to ensure local regulations are covered in global processes.
Assisting with training and providing support to the Regional AML Analyst.
Report to, and liaise with, local regulators as appropriate (for example, with respect to data protection, anti-money laundering, systems and controls and licensing matters).
Promote compliance with the Firm's Document Retention policy.
Promote compliance with the Firm's Bribery and Corruption policy (and The Bribery Act). Maintain records of gifts and hospitality in line with the Firm's Gifts and Hospitality policy.
Promote compliance with the Firm's requirement that any circumstance which might give rise to a claim against the Firm be reported at the earliest opportunity to the relevant members of the team.
Promote compliance with the Firm's policy on liability caps.
Coordinate local responses to the annual Professional Indemnity questionnaire.
Coordinate local responses to annual general office insurance questionnaire.
Ensure that any member of the Firm seeking to accept a directorship, trusteeship or similar appointment seeks approval in accordance with the guidance provided in the Firm's PSP.
Assist the Office Managing Partner in ensuring compliance with the Firm's resource and supervisory policy.
Anti-bribery and corruption
Together with the Head of International Compliance, be responsible for local compliance approvals for gifts and hospitality
Act as liaison person for the Hong Kong office and China offices for queries relating to gifts and hospitality
Coordinating with the central compliance team on gifts and hospitality requiring central compliance approval
Reviewing gift and hospitality register and iexpenses and reporting to management on any irregularities.
Work with CC Delhi on the registration of gifts and hospitality.
Together with the Head of International Compliance:
design and deliver the Risk Induction for new joiners in Asia (excluding Singapore).
design and deliver risk training for the Hong Kong office and China offices
create and prepare professional standards updates for the Hong Kong office and China offices
Support professional standards training initiatives. In particular ensure that all mandatory risk and ethics related courses are completed and work with the HR function to ensure adequate training records are maintained.
Be a local contact point, and provide input to, global initiatives to ensure that local requirements are taken into account when developing new policies and procedures.
Monitor developments in local regulations/local legislation and inform the central Risk & Compliance team of any changes which may affect the Firm's global policies and procedures.
Assist with the implementation of global initiatives in Hong Kong and China (where needed)
Professional Indemnity Insurance
Be a contact for claims to be made with Essar in Hong Kong and supporting partners in preparing claim documents.
Coordinate with London if a report is required to be filed with our global professional indemnity insurers regarding matters in Hong Kong.
Hong Kong Law Society Filings
Work with HR as needed on Hong Kong Law Society Filings.
Review and assist with Firm supplier and other contracts.
Regulatory Filings in China
Assist as needed with any regulatory filings the Firm is required to make in China.
Audit Enquiry Letters
Coordinate and prepare responses for audit enquiry letters.
- Qualified lawyer (Hong Kong qualification preferred)
Previous (5 years minimum) experience in a bank or financial institution as a Compliance Manager or similar
Good understanding of local AML and DP regulation and securities dealing rules beneficial
Experience in implementing internal policies and controls in relation to the above
- Experience delivering compliance-related training
- Understanding of law firms beneficial (but not essential)