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Administrative Assistant

What you will be doing:

• Answers incoming telephone calls, records caller messages and routes to appropriate employee, greets visitors and notifies appropriate employee.
• Processes vendor invoices, check requests and employee expense reports for payment.
• Makes travel arrangements for employees, e.g., requested departure time, hotel, etc. through travel department.
• Reserves conference rooms for meetings and presentations and confirms requests supplies and refreshments.
• Types information using a word processor, PC and/or typewriter.
• Copies, assembles and files company publications, manuals, forms and software documentation.
• Checks-out documentation manuals or other material to employees or prospective clients and notifies appropriate personnel when material is not returned within specified time frame.
• Maintains building and production copiers.
• Distributes software, documentation and office products; distributes incoming mail/packages and ships outgoing packages.
• Maintains inventory of office, documentation and copy supplies and performs other administrative duties.
• Other related duties assigned as needed.

What you bring:
• Proficient written and oral communication skills in dealing with employees or external customers/clients

High school diploma or GED
• Knowledge of office policies and procedures
• Proficient in using PCs, postage meter and other general office equipment
• Proficiency to work independently
• Knowledge of rules of grammar and punctuation and common arithmetic computations, e.g., addition, subtraction, percentages
• Proficient in operating office equipment required by job, e.g., PC, typewriter, word processor, telephone console
• Knowledge of inventory maintenance
• Typing accuracy, ability to proof materials for accuracy and completeness of information and the ability to reference files from indexes, logs and verbal requests and
• Ability to sort documents and other materials using pre-determined guidelines, e.g., alphabetical order, distribution list, zip code, cost center list, copy instructions
• Ability to coordinate multiple tasks and projects for self and others

What we offer you

• A multifaceted job with a high degree of responsibility and a broad spectrum of opportunities

• A modern, international work environment and a dedicated and motivated team

• A broad range of professional education and personal development possibilities - FIS is your final career step!

• A competitive salary and benefits

• A variety of career development tools, resources and opportunities

Privacy Statement

FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.

Sourcing Model

Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.


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