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Administrative Coordinator (m/f/d)

For Current Kite Pharma Employees and Contractors:

Please log onto your Internal Career Site to apply for this job

Job Description

Administrative Coordinator (m/f/d) a.k.a Medical Affairs Assistant
Medical Affairs Oncology & Cell Therapy

Overview and key accountabilities:

We are looking for an enthusiastic Administrative Coordinator to join our Medical Affairs team in our office in Martinsried (Munich). The Administrative Coordinator provides administrative and clerical support to the Medical Affairs Oncology & Cell Therapy team in Germany. The position reports to the Medical Affairs Therapeutic Area (TA) Lead.

Specific responsibilities:

  • Provides administrative support for Medical Affairs activities and ensures process compliance; prepares contracts with Health Care Professionals and organisations; prepares and organizes documents for review and internal approval processes.
  • Coordinates events of various scope, which includes the planning and organisation of specific event activities. Liaises with guests and speakers to assess needs and coordinates activities such as travel, accommodation, expense reports and tools and materials for presentations.
  • Coordinates the preparation of the annual budget, monitors budgets regularly and prepares actual vs target analysis.
  • Supports the organizational development and projects of various scope, including those improving processes or implementing new and/or revised software or other tools.
  • Contributes to the goals and objectives of the entire department; keeps the bigger picture in mind, and influences workflows accordingly.
  • Support the organization of interviews and prepares the on-boarding of new team members.
  • Maintains inventory of supplies for the department, prepares general correspondence, creates and maintains files; interacts with vendors, ensuring user training, etc.
  • Maintains calendars, schedules meetings and events, and makes travel arrangements as needed.
  • Provides assistance to the TA Lead, including appointment and travel coordination.

Essential background and skills:

  • High school diploma and good administrative experience
  • Advanced knowledge and experience using a number of office software such as Excel, PowerPoint, Word.
  • Ability to embrace Gilead’s patient-centric values, including highest ethical and compliance standards
  • Language skills: Fluent German and English
  • Excellent verbal, written, and interpersonal skills
  • Strong attention to detail
  • Ability to work independently under the general guidance of the manager
  • Ability to resolve problems and make recommendations related to operations within the scope of responsibility

Desirable background and skills:

  • Bachelor degree
  • Previous experience in the pharmaceutical industry or healthcare setting

Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system's ability to recognize and kill tumors. Kite is based in Santa Monica, CA. For more information on Kite, please visit Sign up to follow @KitePharma on Twitter at

Equal Employment Opportunity (EEO)

It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company.  Except if otherwise provided by applicable law, all  employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws).  Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Kite Pharma Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

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