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Financial Assistant II

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description


Gilead Sciences, Inc. is a research-based biopharmaceutical company that discovers, develops and commercialises innovative medicines in areas of unmet medical need. Gilead’s therapeutic areas of focus include HIV / AIDS, liver diseases, serious respiratory and cardiovascular conditions, cancer and inflammation.

Gilead’s portfolio of 20 marketed products includes a number of category firsts, including the only complete treatment regimens for HIV infection available in a once-daily single pill. Gilead’s portfolio also includes Sovaldi™ (sofosbuvir) and Harvoni (ledipasvir & Sofosbuvir))for chronic hepatitis C, which, as part of a combination antiviral treatment regimen, provides high cure rates and a shortened course of therapy for many patients.

Gilead currently has three shared services teams in Ireland, North America and Hong Kong to  support the worldwide business,. The Financial Shared Services (FSS) focus is on delivering value added financial services in an efficient and effective model that supports the company’s growth and enables in-market Finance to focus on activity that more directly supports commercial activities.

This role will be part of our AsiaPac Financial Shared Service team based in Hong Kong and offer you the opportunity to work within a culture of highly motivated, talented individuals who are dedicated to the Company's mission. We are seeking individuals from diverse backgrounds who want to work together and support each other to help make a real difference in the lives of patients - people who thrive on performing well within a challenging and fast-paced environment, living our core values of Integrity, Teamwork, Excellence, Accountability and Inclusion.

General Job Requirements:

Based in Hong Kong and reporting to the Business Service Lead Financial Shared Services AsiaPac, this position will be responsible for the delivery of PTP and OTC services mainly focusing on China market.

The customers for the PTP process will be represented by Finance Business Partners of China in Gilead and will also include the Finance and business users of the process along with Gilead suppliers.

The customers for the OTC process will be represented by the finance of China market, commercial finance and commercial operations.  

Position Specific Job Requirements:

  • Processing of vendors’ invoices, employees’ expense claims, payment files for China; ability to follow up and resolve outstanding items and exceptions in a timely manner
  • Contribution to the definition of service standards and continuous management of service level agreements with internal stakeholders and external vendors
  • Contribution to the definition and maintenance of key performance indicators (KPIs) and the establishment of a continuous improvement culture
  • Responsible for the timely preparation of the month end closing procedures for China in high quality
  • Ensure financial records are in compliance with GAAP. Consistently maintains appropriate internal controls and upholds company policies & procedures including Worldwide Controller’s manual
  • Interacts successfully with internal and external auditors by providing timely & accurate data and communication
  • Evaluates processes and recommends & implements process improvements
  • Helps develop, maintain and assess internal controls related to Gilead’s accounting and financial reporting systems
  • Interacts successfully with non-financial personnel; ensure proper training and development objectives are met
  • Excellent interpersonal skills - the ability to work effectively across multiple functions and different cultures
  • Ability to quickly establish credibility with and influence diverse audiences
  • Ability to travel to China as required

Knowledge, experience, competencies:

  • 3 years+ relevant experience in China Financial Operations (experience financial shared services is preferable)
  • Knowledge of the Biotech or pharmaceutical industry including market regulation and compliance would serve as a distinct advantage
  • Accounting/ Finance / Business degree
  • ACA/ACCA/CPA qualification is preferred - Big 4 or similar practice accounting background a distinct advantage
  • Strong knowledge of US GAAP and China accounting principles and practices
  • Experience in interacting with external and internal auditors along with detailed knowledge and experience of SOX Compliance
  • Working knowledge and experience of Oracle or similar ERP product
  • Proficiency with Microsoft tools (Excel, Outlook, and Word) required.
  • Self-starter and able to act on own initiative
  • Self-driven with high levels of integrity, excellence and teamwork.
  • Excellent problem solving skills and ability to be detail oriented
  • Capable of managing multiple priorities simultaneously, working under pressure and to meet strict reporting deadlines
  • Excellent communication and interpersonal skills (oral, written, presentational);
  • Project Management skills and experience desirable
  • Demonstrates team work and collaborate approach to work
  • Fluency in both written and spoken English and Mandarin
  • Able to type traditional and simplified Chinese

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Apply Now

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