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Manager, Facilities and Operations (Facilities Operations)

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description

Gilead Sciences, Inc. is a research-based biopharmaceutical company founded in 1987. Together we deliver life-saving therapies to patients in need. With the commitment and drive you bring to the workplace every day, you will be part of a team that is changing the world and helping millions of people live healthier, more fulfilling lives. Our worldwide staff of over 6,500 people is a close community where you can see the tangible results of your contributions, where every individual matters, and everyone has a chance to enhance their skills through ongoing development. Our scientific focus has resulted in 16 marketed products that are benefitting hundreds of thousands of people, a pipeline of late-stage drug candidates and unmatched patient access programs to ensure medications are available to those who could otherwise not afford them. By joining Gilead, you will further our mission to address unmet medical needs and improve life by advancing the care of patients with life-threatening diseases.

Specific Responsibilities and skills:

The Manager, Facilities Operations will lead the delivery of reliable facilities operations and EH&S Services at Gilead's Mississauga, Ontario Site, consistent with internal customer requirements, industry best practices and internal policies. Success in this position leverages a thorough understanding of facility operations and processes utilized within our industry. Duties include but not limited to:

 Essential Job Duties:

  • Coordinate all Headcount/Space Planning requirements in conjunction with Regional General Manager and local Senior Management to assign employee work space
  • Work with Corporate Space Planning to maintain and update floorplans/seating
  • Submit Work Order requests to building management office for work in Premises as needed
  • Manage contract services providers for facilities services
  • Draft Work Orders, submit purchase requisitions, approve invoices
  • Set vendor service levels and monitor performance
  • Monitor/Track facilities operations and local EH&S budget
  • Act as local Crisis Management Plan coordinator as directed by local & EH&S management
  • Organize all meeting room set-ups and catering requirements
  • Order catering for meetings as agreed with local administrator
  • Performs administrative tasks: manages office/breakroom/conference supply inventory; manages office/kitchen equipment; manages filing system; receives, sorts and distributes incoming and interoffice mail; manages record retention program.
  • Manage orders for business cards and other offsite printing needs
  • Responsible for new hire on boarding and/or off boarding of terminated employees
  • Manages reception and performs related tasks, as appropriate for local site
  • Administrator for Sales/Marketing Plexus promotional item ordering system and warehousing with Transcontinental Warehousing and maintain inventory
  • Support requests and work with Business Units projects as needed
  • Effective communication with employees, customers, and all levels of management in the Company utilizing superior customer service
  • Liaison with General Manger with any requests or concerns from employees
  • Manages assigned projects through completion with limited direct supervision and provides support to projects related to necessary site moves and relocation of facilities services

Additional Responsibilities:

  • Serve as backup on Joint Health and Safety Committee and facilitate quarterly meetings
  • Coordinate site EH&S inspections with local consultant
  • Coordinate ergonomic evaluations and other risk assessment services with local consultant
  • Report and investigate incidents/accidents and follow up on associated corrective actions
  • Manage Safety Data Sheets (SDS)
  • Manage site first aid services and maintain first aid supplies
  • Coordinate required evacuation drills with building management and maintain a copy of records
  • Maintain EH&S policies, procedures, and other records
  • Provide EH&S induction for new employees
  • Facilitate EH&S-related communications to site employees and maintain required postings
  • Coordinate periodic audits with various company departments and Building Management
  • Coordinate employee training sessions and other EH&S-related events

Knowledge, Experience and Skills:

  • 8+ years of relevant experience in a facilities role and a BA or BS degree.
  • Working knowledge of MS Word, Excel, PowerPoint, Oracle EBS
  • Detailed oriented and ability to multi-task working independently with minimal direction
  • Experience with facilities administration and/or property administration or similar
  • Experience developing and monitoring budgets and expenditures
  • Proven customer service and vendor management experience.
  • Experience administering Environmental Health and Safety (EH&S) programs/requirements required
  • Joint Health and Safety Committee certification preferred
  • Standard first aid certificate preferred

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Apply Now

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