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Gilead

Paralegal, Corporate and Securities

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description

The Corporate Legal Group at Gilead is seeking a Corporate and Securities Paralegal to join its team.  Responsibilities will include work on a variety of corporate and securities matters, including public company reporting and securities compliance, board matters and corporate governance, corporate finance transactions and other general corporate matters. The individual must thrive in a high-volume, fast-paced, high-performing and collaborative corporate environment.

Responsibilities include:

  • Assist with the preparation, distribution and maintenance of meeting materials for the Board of Directors and its committees, including developing and managing Board processes.
  • Coordinate Board-related documentation (e.g, new director package, board cash compensation and annual equity grants), annual self-assessment process and D&O questionnaires.
  • Assist with the preparation of SEC reports (10-Q, 8-K, 10-K, S-8, proxy statement), review of Section 16 filings and maintain/update exhibit index for quarterly and yearly filings.
  • Coordinate requests to outside counsel for quarterly audit update letters and responses.
  • Assist with monitoring and maintenance of updates to corporate governance policies, such as Code of Ethics, Code of Conduct, Insider Trading Policy as well as Board and committee charters.
  • Prepare and file confidential treatment requests with the Securities and Exchange Commission and track expiration and extensions.
  • Draft and maintain minutes for key committees (Ethics Hotline, Senior Risk Committee, Disclosure Committee).
  • Help document processes/approvals required for SOX compliance (e.g., Disclosure Committee certifications).
  • Assist with the formation and maintenance of domestic and global subsidiaries, including preparation of corporate charter documents, resolutions authorizing various transactions, powers of attorney, inter-company agreements, as well as election/resignation of officers and directors for domestic and foreign subsidiaries, foreign qualification, withdrawal and dissolutions.
  • Support merger and acquisition transactions and other strategic corporate development transactions, including due diligence, document preparation, closing mechanics, and post-closing integration and administration. Assist with HSR filings, FINRA inquires and data room maintenance and updates.
  • Assist in case management including document production in response to subpoenas and other requests.
  • Working with other members of the legal team on special projects and initiatives, including debt and security offerings.
  • Collaborate with cross-functional teams, including Finance, Tax, Investor Relations, Stock Administration, Human Resources and Benefits.

Knowledge, Experience and Skills:

  • A minimum of seven (7) or more years previous work experience is required.
  • Public company or law firm experience is required.
  • A Bachelor’s degree is preferred.
  • Certified Notary preferred, or willingness to take the exam and become a Notary.
  • Advanced knowledge of Word, Excel, PowerPoint, Adobe Acrobat, iManage and other office software programs.
  • Must have the ability to solve problems and use business good judgment.
  • Ability to effectively multi-task, juggle and effectively prioritize many projects at one time.
  • Ability to work independently and as part of a team.
  • Ability to collaborate and work with other departments within Gilead.
  • Excellent organizational and time management skills.
  • Ability to perform in a fast-paced, high-volume, deadline-driven environment.
  • Strong oral and written communication skills.  
  • Strong attention to detail.
  • Well-developed organizational & prioritization skills.
  • Exemplary personal and professional integrity and positive attitude.


For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact careers@gilead.com for assistance.

For more information about equal employment opportunity protections, please view the ‘EEO is the Law’ poster.

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Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.


For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

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