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Project Manager, Business Process Improvement – Pharma R&D

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description

Project Manager, Business Process Improvement – Pharma R&D

Specific Responsibilities

The Systems and Process (S&P) team is a dedicated, centralized group that provides strategic consultation, technical consultation, and internal customer service for Gilead’s Development Operations team. The team promotes excellence in standards, processes, analytics, and business intelligence for the benefit of Gilead and patients everywhere.

This position will serve as a Project Manager within the S&P team and is responsible for the project management of procedural documentation and quality control within the organization. Collaborating cross-functionally and with all levels of the organization, well-suited candidates will combine strong project management, interpersonal, and stakeholder management skills to drive the identification, documentation, and adoption of best practices throughout Gilead.

The ideal candidate is experienced in running several projects in parallel (approx. 3 – 4 mid-size to small size projects), including managing resources in a matrix environment. This person will have a high degree of emotional intelligence, strong strategic thinking, problem solving expertise, experienced stakeholder management, very collaborative, motivated, and self-directing, and excellent communication skills both written and verbal. This person will need to be able to work in a very fast-paced and dynamic environment, yet, bring organization and control to the track(s) of PM work they manage.

Essential Functions

  • Provides strategic direction to team to oversee procedural documentation, project management, and process improvement in conjunction with cross-functional stakeholders and subject matter experts
  • Perform independently as executing Project Manager, including creating and managing project artifacts (i.e. Microsoft project plans, action items, meeting minutes, presentations, etc).
  • Ensures the business objectives are clear and actionable to provide the project team with momentum and context while defining scope leading to detailed requirements and work breakdown structure.
  • Perform content review and quality control for a portfolio of documents to drive alignment with Gilead policies and best practices
  • Propose and implement plans to resolve complex issues and execute corrective actions
  • Drive continued team progress on multiple projects during and between meetings
  • Determine actions required to achieve team goals and leverage junior staff accordingly
  • Assist with staff alignment with organizational priorities
  • Synthesize complex data and present findings clearly to senior leadership
  • Collaborate with key stakeholders to assess process alignment and prioritize revisions as necessary to ensure continued relevance and applicability
  • Support budget creation and resource allocation decision-making within the organization
  • Advises on the development and delivery of internal training materials on an as-needed basis
  • Drive standardization and the adoption of best practices across the Development Operations organization

    Knowledge, Experience & Skills

    Minimum Qualifications

  • A Bachelors Degree with a minimum of seven (7) years of relevant experience OR a Masters Degree with a minimum of five (5) years of relevant experience.
  • Excellent project management, consensus building and leadership skills.
  • High proficiency in Microsoft Office suite (including Visio, Project, and Excel), including preparing, organizing, facilitating, and presenting to Associate Director level and up leadership).
  • Ability to synthesize inputs from various stakeholders into coherent deliverables and outputs.
  • Collaborate flexibility with virtual and remote teams.
  • Exceptional ability to manage changing priorities and ambiguity.

    Preferred Qualifications

  • PMP certification highly preferred.
  • Familiarity with highly regulated industry environments or drug development.
  • A minimum of two (2) years of Process Improvement / Project Management experience in the biotechnology or pharmaceuticals industry.
  • Experience with Lean, Six Sigma or other process improvement methodologies.
  • Experience managing and collaborating with virtual or remote teams.
  • Experience working at a consultancy company with related experience is a plus.

    If this is not the right move for you now but remain interested in a career at Gilead Sciences please connect with us via our talent community:

    About Gilead:

    Gilead Sciences, Inc. is a research-based biopharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.


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As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact for assistance.

For more information about equal employment opportunity protections, please view the ‘EEO is the Law’ poster.



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Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

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