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Sales & Mktg Americas Administrator

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description

Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide. Headquartered in Foster City, California, Gilead has operations in North America, Europe, Asia and Latin America. The Administrative Coordinator position will report to and support the SVP, North America Commercial Operations.  This position will also support the Executive Director of North America Business Operations.

Essential Duties and Job Functions

• Provide full spectrum of administrative support for the Vice President, Sales and Marketing, Inflammation Business Unit.   
• Prepare, triage and route for approvals expenses and other standard Gilead policy-based submissions.
• Planning and contracting of onsite and offsite meetings.
• Administrative support for interview processes, which includes creating, and distributing agendas, collecting assessment forms and scheduling and making candidates travel arrangements.
• Ensures all equipment and new hire materials are arranged for new hire onboarding or off boarding of employees   

• Facilitating questions from the business unit regarding general internal questions and connecting with the appropriate departments, such as IT, Payroll, Facilities, Accounts Payable, HR.

• Maintaining and managing the VP’s calendars and managing all aspects of US and global travel arrangements.

• Liaising with external agencies and organizations to coordinate meetings with the VP, as requested.

• Support for developing and/or editing memos and presentations on behalf of the VP and Leadership team as identified.

• Coordinating with other admins within the Commercial organization, especially with those members supporting the US Commercial Leadership Team.

Knowledge, Experience and Skills

• Requires a minimum of a high school diploma plus 8+ years administrative experience.

• Strong verbal, written, and interpersonal skills are required.

• Intermediate to Advanced knowledge and experience using a number of office software such as Excel, PowerPoint, Word, Access, etc...

• Requires knowledge and understanding of administrative and office policies and procedures.

• Refers to specific and detailed procedures and instructions.

• Typically works under limited supervision and may receive general direction on new lines of work or special assignments. Astute cultural sensitivity, as this position will interact with executives and admins around the world.  Ability to work with others in a diverse working environment.

For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact for assistance.

For more information about equal employment opportunity protections, please view the ‘EEO is the Law’ poster.



Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

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