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Gilead Sciences Inc.

Associate Director Development Business Operations (Development Finance)

Gilead Sciences is continuing to hire for all open roles. Our interview process may be conducted virtually and some roles will be asked to temporarily work from home. Over the coming weeks and months, we will be implementing a phased approach to bringing employees back to site to ensure the health and safety of our teams.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description

Gilead Sciences, Inc. is a research-based biopharmaceutical company founded in 1987. Together we deliver life-saving therapies to patients in need. With the commitment and drive you bring to the workplace every day, you will be part of a team that is changing the world and helping millions of people live healthier, more fulfilling lives. Our worldwide staff is a close community where you can see the tangible results of your contributions, where every individual matters, and everyone has a chance to enhance their skills through ongoing development. As part of our rapidly growing science-driven organization, colleagues at Gilead are revolutionizing healthcare by bringing urgently needed medicines to patients in the areas of HIV/AIDS, liver diseases, hematology and oncology, inflammation and respiratory diseases and cardiovascular conditions. We are proud to have some of the most talented colleagues from across the research, healthcare, pharmaceutical, biotechnology & business sectors, working together and supporting each other to help make a real difference to the lives of patients.

We are currently seeking an industry leader for an Associate Director, Development Finance, Development Business Operations role. This key leadership role is responsible for the development, refinement, forecast, and administration of external Development spend in support of Phase I through IV clinical trials. Total external clinical trial spend is $1B+ over 200+ active clinical trials annually. This position will lead financial activities for one or more of our Therapeutic Areas. The position involves strategy, planning, oversight, and delivery of Budget Administration across the clinical drug development cycle. The successful candidate will have deep expertise in global program design, people management and development, direct vendor interaction, an understanding of accrual methodology, and generation of accurate and detailed clinical trial budgets to include CRO, Central Lab, auxiliary lab, Investigator Fees, comparator drug and other peripheral vendors. Budget Development includes skills to understand cost drivers and ability to generate total estimated budgets as well as model scenarios and forecast spend over time. Project management skills in the biotech or pharmaceutical industries with a strong foundation in operations, finance, budgeting, modelling, executive presentation and superb stakeholder management skills are critical for success in this role. Ideal candidate will have demonstrated success in working in a matrix environment and collaboratively with stakeholders

This position will be located at Gilead’s Headquarters in Foster City, CA.

The core responsibilities and skills required for this position include but is not limited to:

Delivery Excellence

  • Leads or manages a functional team within Development Business Operations department.
  • Manages all financial aspects of external clinical spend for Gilead clinical trials
  • Responsibilities include management of accrual, purchase order/invoice, and latest estimate processes and development of site budget and study budget scenarios to support governance & planning, and compliant payments to external vendors and Investigative Sites participating in Gilead trials
  • Collaborates with Development Operations, Corporate Accounting, FP&A and P2P teams, Clinical Operations, Clinical Systems, Clinical Data Management, and Investigative Sites and external vendors to ensure financial reporting accuracy, timely and accurate issuance of payments, extensive contract and payment administration support, and compliance adherence
  • Responsible for development of accurate budget estimates and forecasting for external clinical trial expense, meeting Gilead Controller’s Manual, Open Payments Transparency Act and SOX for calculation of vendor earned amounts for financial accrual, and compliant payments to external vendors and Investigative Sites participating in Gilead trials
  • Collaborates with study teams to understand study scope to effectively forecast clinical spend, validate vendor and site activities for payment and accrual purposes, as well as with Financial Shared Services, Clinical Systems and Gilead IT to manage effective and accurate calculation and issue of payments to investigators
  • Demonstrates understanding of accounting and finance practices pertinent to clinical development.
  • Provides input to strategy for and supports development of detailed estimates of external Clinical Trial Costs to include CRO, Site Sites, Central & Specialty Labs, Imaging, comparator drug, etc.
  • Strong understanding of clinical cost drivers and ability to forecast clinical spend over study life cycle required. Ability to model different assumption scenarios and provide guidance to teams regarding material cost drivers and potential design inefficiencies.
  • Leads the escalations related to potential budget variance terms of risk management, leading issue resolution at the operational and senior executive levels.
  • Works collaboratively with operational teams, vendors, accounting, SOX and FP&A to develop and implement best practice solutions and methods for clinical trial cost accruals.
  • Trains staff in trial budgeting, forecasting, accruals and study reconciliation.
  • Develops appropriate job aides and tracking tools.
  • Manages budget activities for multiple clinical development programs, ensuring that there is adequate staff with the skills to complete contracts accurately, consistently, and in a timely manner.
  • Demonstrates a basic understanding of the regulatory implications of contracts as related to clinical research – Good Clinical Practices (GCPs)
  • Delivers with optimal collaboration, accountability, and integrity to business partners

Strategic Thinking

  • Shows the clear ability to apply critical thinking, strategy development, and vision towards the growth of stakeholder relationships, while also overseeing the day-to-day execution in a high volume, fast paced environment.
  • Participates in establishing departmental and cross-functional policies and procedures.
  • Translates the usage of industry best practices to the overall program, utilizing external sources such as benchmarking, data, and processes to continually provide input and drive improvements linked to an overall strategy.
  • Contributes and executes a multi-year program strategy and vision in order to drive operational excellence, inclusive of year-over-year ROI delivery to the organization.


  • Leverages prior experience with external benchmarking, industry best practices, and technology to continuously improve budgeting, forecasting, and accrual practices.
  • Lead the functional evaluation of new business processes or process improvement opportunities

Influence and Partnership

  • Shows clear ability to work collaboratively with other cross functional groups and with vendors.
  • Exhibits competency in regularly establishing relationships with cross functional teams, such as operations, finance, quality, systems and process, as well as externally with the corresponding vendor functions
  • Demonstrates collaboration and drive for global standardization and best practices with internal and external business partners to deliver greater operational performance, efficiency, and quality.
  • Is able to clearly and succinctly present to executive leadership with sound judgement and agile response.

People Development

  • Leads a team of project finance professionals, and develops others by identifying and mentoring high performers through a culture of inclusion and collaboration
  • Exhibits strong managerial skills and demonstrated success in managing multiple direct reports of varying levels.

Decision Making

  • Demonstrated ability to make critical decisions related to projects and tasks


  • Excellent communication skills and comfort level interacting with internal and external teams across all levels, including regular interface with senior executives
  • Successfully translates the organizational focus and strategic objectives between organizations (internal and to the managed vendor base), and subsequent management or participation on teams for implementation activities and/or change management

Capabilities and Requirements

  • Prior role or experience serving as a manager to support organizational decision making or strategic planning in a data driven manner
  • Relevant experience typically includes clinical trial cost negotiation or estimation, familiarity with clinical trial contract and payment structures, exposure and/or expertise in accounting practices and financial reporting.
  • Experience with implementing EBS systems a plus
  • Experience with PMP or CPSM certification a plus
  • Demonstrated leadership skills while working in fast paced and changing environment]

Knowledge, Experience and Skills:

  • 8 years of experience with a BA in a relevant discipline.
  • 6 years of experience with a MS in a relevant discipline.
  • 6 years of experience managing a team of 3 or more
  • MBA or Master of Accounting preferred
  • Superior computer skills (Microsoft Office including Excel, Word and PowerPoint)
  • Skilled at development and delivering staff training
    • Relevant experience typically includes budget development, CRO or site contract development and negotiation (FMV), clinical development, or corporate finance within pharma industry.
    • Familiarity with operational tools such as six-sigma, lean, and process mapping a plus
    • Advanced certification (PMP, etc.) a plus

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As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact [email protected] for assistance.

For more information about equal employment opportunity protections, please view the ‘EEO is the Law’ poster.



Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

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