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Gilead Sciences Inc.

Associate Director – Head of Workplace Planning

Gilead Sciences is continuing to hire for all open roles. Our interview process may be conducted virtually and some roles will be asked to temporarily work from home. Over the coming weeks and months, we will be implementing a phased approach to bringing employees back to site to ensure the health and safety of our teams.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description

At Gilead, we strive to transform the promise of science and technology into therapies that have the power to cure, prevent or treat disease. As a research-based biopharmaceutical company, we are revolutionizing healthcare by bringing medicines to patients in the areas of HIV, AIDS, liver diseases, hematology and oncology, and inflammation and respiratory diseases. We are growing a diverse team of professionals and an atmosphere of inclusion across departments. We need your unique talents, expertise and background to help millions of people around the world live healthier. Join a close community where every voice is heard – where you can see and measure the results of your contributions. Our values – integrity, inclusion, teamwork, accountability and excellence – are evident in everything we do. Do you love complex and diverse projects? Join our team and directly impact how we operate as a company!

Reporting to the Director of Workplace Planning & Strategy, the role of Associate Director – Head of Workplace Planning is to lead the Workplace Planning Team with 3 direct reports. The focus of this role is to develop and layout all office and laboratory projects across Gilead’s portfolio of more than 100 buildings across 36 countries.

This role requires an in-depth knowledge and experience of space planning in the areas of office and laboratory workplaces and will require close collaboration with Finance and Human Resources on headcount projections, Workplace Design on programming, as well as assist business unit stakeholders in space planning. This position will also keep the Computer-Aided Facilities Management (CAFM) system updated with accurate as-built drawings and will be responsible to collect, update, manage and report space planning-related data to relevant stakeholders. Additionally, this position will analyze and utilize the space data to collaborate in the strategic and long-range planning for the programming, design, and development of our workplace.

The Role

Key responsibilities of the role include but are not limited to:

Based in Gilead’s headquarters in Foster City, California, the Associate Director – Head of Workplace Planning will be responsible for the development and space planning of office and laboratory workplaces, including the planning of laboratory equipment layouts.

Workplace Planning:

  • Provides advanced technical knowledge in the planning and programming of our laboratories and workspaces.
  • Participates in user group meetings to collect program needs for laboratory and workspace specifications.
  • Assists in the design development, modification and/or review of laboratory and workspace planning concepts and solutions.
  • Responsible for modeling scenarios for business unit and stakeholder review
  • Coordinate with internal business partners, Facilities Operations, and SH&S in developing, reviewing and approving design criteria, layouts and detail drawings.
  • Actively seeks new knowledge in the design and planning of laboratories and workspaces.
  • Stays abreast of changing technologies related to Workplace planning and partakes in local and national conversations regarding space planning technologies.

CAFM Data:

  • Oversees Gilead’s CAFM system/ workplace planning software database system.
  • Support maintenance of CAFM software for accurate record drawings, data verification, space categorization, room number designations, occupancy/allocation accuracy.
  • Establish/ Maintain systems and processes to capture and analyze data that measures headcount, occupancy, space utilization to develop strategies at local, regional and portfolio level.

Skills

  • Strong team player with an ability to collaborate and work in a team environment.
  • Excellent interpersonal and communication skills with the ability to convey laboratory planning needs to designers and other team members.
  • Demonstrates creativity, passion and interest in design and planning of laboratories and workspaces.
  • Self-starter, with the ability to organize and prioritize with minimal supervision.
  • Strong data management skills and the ability to expertly use a large space planning database system.
  • Thorough working knowledge and skill of space planning in the field of Biotechnology.
  • Knowledge of technical and regulatory requirements for laboratory design.
  • Understanding of architectural drawings, specifications and space management processes.

Education and Experience

  • Bachelor’s degree in architecture or equivalent, laboratory design certification preferred. Master’s degree preferred.
  • A minimum relevant work experience of 12+ years with BS/BA or 10+ years with MS/MA or MBS.
  • Experience in managing complex and challenging projects is expected.
  • Previous experience with Computer-Aided Facilities Management (CAFM).
  • Proficient in AutoCAD and Revit, in addition to the ability to read drawings, plans and specifications.
  • Proficiency in MS Office, including Word, Excel, PowerPoint and Outlook.

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact [email protected] for assistance.

For more information about equal employment opportunity protections, please view the ‘EEO is the Law’ poster: https://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

Notice: Employee Polygraph Protection Act: https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf

Your rights under the Family and Medical Leave Act: https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

Pay transparency nondiscrimination provision: https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf


For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact [email protected] for assistance.

For more information about equal employment opportunity protections, please view the ‘EEO is the Law’ poster.

NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

PAY TRANSPARENCY NONDISCRIMINATION PROVISION

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.


For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

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