Lewis Silkin is a UK top-100 commercial law firm with offices in London, Oxford, Dublin, Cardiff and Hong Kong. The firm is recognised by clients and industries alike as being distinct: for its deep understanding, insight and advice to creative, innovative and brand-focused businesses; for its market-leading international practice in employment, immigration and reward; and for delivering pragmatic, commercial advice in a refreshingly human way.
With 59 partners and more than 300 staff, the firm is structured around two key divisions.
In employment, immigration and reward, it is consistently top-ranked, and was named HR Law Firm of the Year 2015 by the Legal 500. With over 100 lawyers, Lewis Silkin’s employment and immigration team offers an unrivalled service supporting clients, including many of the world’s leading businesses, on their HR, employment and immigration law needs domestically and internationally.
The creators, makers and innovators team is made up of leading advisers for creative, innovative and brand-focused businesses, offering a deep understanding of the industry sectors in which clients operate combined with real expertise across a wide range of legal services. From start-ups to multinationals, the firm’s comprehensive and commercially focused advice helps clients succeed in an increasingly complex and converged international marketplace.The department
Each division has its own Divisional Management team which consists of the Divisional Managing Partner, the Divisional Business Manager, a Divisional Head of Business Development and the Divisional HR Manager.Responsibilities
To provide effective, professional support to the Divisional Business Manager (DBM) and where appropriate the wider Divisional Management Team. Key duties include:
Supporting the DBM in leading and managing initiatives/small projects within the division. Taking on increasing levels of responsibility over time.
Developing divisional communications for example yammer feeds, divisional updates, preparation of meeting schedules, agenda and materials, making meeting arrangements, presenting at meetings under the guidance of the DBM.
Supporting DBM and firm’s Working Capital Management Team to ensure effective and efficient billing process each month and supporting credit control efforts when necessary.
Co-ordinating client and other external secondment requests, seeking guidance from DMP, DBM and appropriate Partners as needed, dealing with initial queries, developing options, seeking approval and documenting arrangements, liaising with HR, BD and Finance to ensure records up to date and staff are looked after.
Working with direction from DBM and DMP on the development, reporting and monitoring of key management information, collaborating with Finance teams to provide timely and accurate data to support decision making.
Conducting data collection and analysis to assist DBM with key annual processes, for example budgeting, pay reviews, rate and work type reviews, business planning, appraisals and objective setting. Following up and reporting to partners on progress.
Supporting the DBM in the co-ordination of firm-wide projects including financial management, IT projects, people priorities, collaboration between practice and sector groups, service delivery and operational matters (e.g. premises planning).
- Undertaking divisional administration tasks for example amending documents, creating reports and presentations, proof reading, organising divisional events etc.
Experience of working in a dynamic, professional environment would be ideal.
Abilities and desired experience / qualities:
Able to demonstrate high levels of sensitivity and confidentiality;
Pro-active approach to ensuring that all relevant work is completed in a timely manner;
Excellent attention to detail and organisational skills;
Excellent communication skills, both written and oral;
Strong analytical skills, able to collect, manipulate, analyse and present data from systems and pre-existing reports.
IT skills required:
Excellent in the use of Excel and PowerPoint;
Good in the use of Outlook and Word;
- Experience or knowledge of document management systems would be beneficial but not essential as full training will be provided.
Educational and professional qualifications required:
Educated to degree level or equivalent experience level
No agencies please.
Lewis Silkin is an equal opportunities employer.