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London City Airport

Accounts Payable/Receivable Assistant

Main purpose of role

 

Provide a timely and accurate processing service for supplier and sales invoices in compliance with control systems for London City Airport, Jet Centre and other group companies.

 

Responsibilities of the role

 

  • To ensure the company’s payment and receipt processing activities are accurate and timely
  • Ensure supplier and customer queries are resolved in timely fashion
  • Make sure sales ledger is effectively controlled to maintain overdue debtor balances within targets
  • Guarantee supplier statement reconciliations completed to schedule
  • Ensure the timely processing and payment of supplier invoices
  • Ensure all sales invoices are raised accurately and in a timely manner for all companies to enable efficient cash collection
  • Process staff expenses ensuring procedures are followed
  • Safeguard that the procedures for authorising purchase and sales invoices are properly carried out and updated as required
  • Ensure that VAT inputs and outputs are accurately identified ensuring compliance with all VAT rules
  • Liaise with business to resolve invoice / Purchase Order queries and goods receipting issues e.g. highlighting unapproved invoice repairs etc.
  • Act as business change agent proactively identifying and implementing process improvements within the team and across the business
  • Deal with supplier and colleagues’ queries in a timely manner via email and telephone
  • Verify new supplier
  • Ensure that supplier statement reconciliations are reviewed on a periodic basis
  • To carry out various ad-hoc duties as required by the AP/AR Supervisor
  • To carry out various ad-hoc duties as required by the Financial Accountant/ Financial Controller

 

Skills and Attributes requires

 

  • The post holder is expected to work with the following key stakeholders; all London City airport employees, including Directors and managers, Shareholders, other third parties (including tax advisors, insurers, landlords and tenants), HMRC, Auditors & Bankers.
  • The post is reporting to AP/AR Supervisor
  • Working knowledge of purchase and sales ledger modules is essential
  • Good understanding of Accounts Payable & Receivable processes
  • Proven experience of VAT
  • Excellent standard of numeracy & literacy
  • Good attention to detail
  • Working knowledge of Word and Excel
  • Effective interpersonal and people skills to ensure good relationships are maintained both internally and with third parties
  • Can-do attitude with a positive problem-solving approach
  • Experience of airport or similar transport industry would be advantageous
  • Experience of Microsoft D365 accounting software would be advantageous

 

Working Hours

 

Monday to Friday 09.00 – 17.30 with flexibility as required

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