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Commercial Coordinator - Administrative (Remote Optional)

Summarized Purpose:
Provides logistical support to ensure compliance, accuracy, efficiency, and consistency throughout contract and proposal processes.
Essential Functions:
  • Monitors mailboxes and ensures requests for proposals (RFPs) and contract modifications (MOD) are complete.
  • Monitors tracking system for allocation completion and sends official notification to bidding teams.
  • Performs RFP/MOD allocations to ensure appropriate representation based on therapeutic area of expertise.
  • Enters data into application systems for accurate reporting and posts RFP documents to ensure that accurate bid information is available to stakeholders.
  • Provides logistical support to the department.
Education and Experience:
  • High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification
  • Technical positions may require a certificate
Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 2 years). In some cases an equivalency, consisting of a combination of appropriate education, training and/or directly related experience, will be considered sufficient for an individual to meet the requirements of the role.
Knowledge, Skills and Abilities:
  • Fundamental knowledge of pharmaceutical or CRO industry and familiarity with contracts
  • Strong Microsoft Office skills
  • Strong organizational skills and time management skills
  • Ability to coordinate multiple tasks simultaneously while delivering high quality results
  • Ability to deal professionally with highly confidential information
  • Strong attention to detail and accuracy
Working Conditions and Environment:
  • Work is performed in an office or clinical environment with exposure to electrical office equipment.
  • Occasional drives to site locations.
  • Potential Occasional travel required.
Physical Requirements:
  • Frequently stationary for 4-6 hours per day.
  • Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
  • Occasional mobility required.
  • Occasional crouching, stooping, bending and twisting of upper body and neck.
  • Light to moderate lifting and carrying (or otherwise moves) objects including luggage and laptop computer with a maximum lift of 15-20 lbs.
  • Ability to access and use a variety of computer software developed both in-house and off-the-shelf.
  • Ability to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken words and sentences.
  • May interact with others, relating and gathering sensitive information.
  • Works with guidance or reliance on oral or written instructions from management. May require periods of intense concentration.
  • Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence. Ability to perform under stress. Ability to multitask.
  • Regular and consistent attendance.

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