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Prin Site Payments Associate

Summarized Purpose:

Responsible for reviewing, approving and completing the set-up, processing and reconciliation of all site payments generated from subject activities, contracted milestones, and reimbursements for a group of projects. Assists team members with resolution of payment related issues and escalates issues to management when necessary. Serves as lead contact for a range of project teams with regards to finance budgets, invoice updates and contract modification requests. Assists departmental management with identification and implementation of process improvement and may assist with training material preparation or delivery of training to Associate/Site Payment Specialists.

Essential Functions 

  • QC and approval of site payments including milestone and reimbursements in
  • PPD or Client Clinical Trials Management Systems. Assist with payment issue resolution and payment processing as required.
  • QC and approval of data entry of site budgets, milestones and contracted
  • payees.
  • QC and approval of payment reconciliation with each scheduled payment run, at a minimum quarterly, and the final reconciliation at the end of the study. Assist with reconciliation issue resolution as required.
  • Attendance at SVT set up meeting and review/approval of SVT
  • Support applicable members of the project team and finance in managing escrow account and reviewing payment projections
  • Ensures unit grid updates for completed and projected work/resources is completed. Updates resourcing/budget systems as required. Adheres to project budget and escalates potential financial or operational impacts to relevant managers
  • Train/mentor junior team members and provide input for performance reviews, as needed
Qualifications:Education and Experience:High / Secondary school diploma or equivalent and relevant formal academic / vocational qualificationTechnical positions may require a certificatePrevious experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 6 years) or equivalent combination of education, training, and experience.Knowledge, Skills and Abilities:Excellent organizational and negotiation skillsStrong attention to detailProven ability to handle multiple time sensitive tasks efficiently and effectivelyFlexible and able to reprioritize workload to meet changing project needsExcellent computer skills, proficient in MS Word and Excel and PPD’s CTMS, EDC or financial systemsExperience of working in a project matrix structureHas cross cultural awareness and able to adapt to audience as appropriateDemonstrates ability to mentor/coach othersEffective communication skills, which includes English language (oral, written)Ability to extract pertinent information from study documentation such as protocol, contracts, budgets, etc. and perform data entry and review of such documentsAbility to effectively analyze project specific data/systems to ensure accuracy and efficiencyWorking knowledge of PPD SOP and WPDs, Country Regulatory and/or applicable tax regulations.Working Conditions and Environment:Exposure to high pressure, intense concentration neededMust pay constant attention to detail-visual, mentalMust be able to multi-task constantlyFrequent interaction with clients / associates requiredLong, varied hours required occasionallyTravel and rotating shifts required on rare occasionsExposure to toxic materials on rare occasionsPhysical Requirements:Frequently stationary for 4-6 hours per day. Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists.Occasional mobility required.Occasional crouching, stooping, bending and twisting of upper body and neck.Light to moderate lifting and carrying (or otherwise moves) objects including luggage and laptop computer with a maximum lift of 15-20 lbs.Ability to access and use a variety of computer software developed both in-house and off-the-shelf.Ability to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken words and sentences.May interact with others, relating and gathering sensitive information. Interaction includes diverse groups.Works with guidance or reliance on oral or written instructions from management. May require periods of intense concentration.Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence. Ability to perform under stress. Ability to multi-task.Regular and consistent attendance.Pharmaceutical Product Development, LLC is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based on age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, disability or protected veteran or other status protected by federal, state, and/or local law.

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