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RS Components

Finance and Administration Assistant

RS Components is a trading brand of Electrocomponents plc, the global distributor for engineers. With operations in 32 countries, we offer more than 500,000 products through the internet, catalogues and at trade counters to over one million customers, shipping around 50,000 parcels a day. Electrocomponents is listed on the London Stock Exchange FTSE 250 and in the last financial year had revenues of £2bn.

We place a strong emphasis on investing in our people, our best asset, enabling them to be customer focused at all times and exceeding their expectations. This is because our customers are at the heart of everything we do. So, we look for people who have a strong belief in, and commitment to exceeding customer expectations, people who have pride and belief in their company.

In return we offer a positive and supportive culture which ensures that together we can help our customers do great things.

Role Summary

The primary focus of the role is to provide administrative support to the Finance department and carry out office administrative tasks.

Key Responsibilities

Finance Admin

  • Manage all Credit Card applications & queries, monthly AMEX statement, sorting and sending all company invoices, adjustment and credit notes.

  • Setup new staff credit cards and manage users & credit limits in NAB connect.

  • Manage car leases & a key contact with the vendor regarding company cars.

  • Scan the cheques to the CoE team for processing & handover the physical cheques to the courier for banking.

  • Distribute the trade counter cash to the courier for banking & forward the sales receipt to CoE.

  • Scan & forward the export invoices to customers in PNG, Fiji & Vanuatu.

  • Scan supplier invoices, dunning letters, employee expenses or other documentation as required to CoE team for processing & file hard copies locally.

  • Open customer returns or other mails and forward them to CoE for further actions.

  • Responsible for document storage / Document destruction – Invoices need to be stored in hard copy locally for easy access & evidence (Hard copy is checked by tax bureau/government) – or/and manage any 3rd party storage company assigned to this task.

Office Admin:

  • Manage office stationery for all sites which includes purchasing and negotiating with office suppliers.

  • Maintain Kitchen supplies for Sydney site.

  • Responsible for processing and arranging payments for all insurance claims, company vehicle registrations, CTP slips, infringement notices and raising purchase orders.

  • Responsible for all internal and external mail distribution and administration.

  • Assist in organizing and providing administrative support within company events (annual Christmas Party and International day), booking meeting rooms and facilities.

  • Also support with other initiatives (International Women’s day, learning week, etc).

  • Providing back up and support to Sales Coordinator in the absence or when required.

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