Searchlight Pictures is seeking an Executive Assistant to report to the EVP, Marketing.
Provide administrative support to EVP Marketing, including updating and maintaining a busy calendar, heavy phone coverage, preparing travel arrangements & itineraries for business and film festival trips, consistently updating contacts, filing expense reports and managing correspondence.
Assist in preparing all necessary memos, presentations, research, meeting agendas, etc., as needed. Coordinate department wide marketing meetings (both internal and with external filmmakers).
Ensure efficient communication flow between the EVP Marketing and all departments including but not limited to Publicity and Creative Advertising, Production, Acquisitions and Distribution.
Maintain and distribute publicity department master calendar.
Distribute initial contact list to new filmmakers.
Coordinate festival consideration screenings as needed, in addition to other publicity/awards related screenings for staff, select press and talent.
Track publicity breaks in print, online, and broadcast. Should have familiarity with publications, journalists, and press coverage.
Manage various department responsibilities such as renewing publication memberships, subscriptions, and maintaining office supplies.
Ensure all awards-related invoices are paid in a timely manner, along with managing overall awards consultant budgets and agreements.
Assist as needed at events such as premieres, press junkets, awards related events and press screenings.
Other duties as assigned.
- Please submit a cover letter for this position.
- Minimum of 2 years of experience on a busy desk
Great attention to detail, thick skin and ability to manage multiple and conflicting priorities. Thrives in a fast-paced work environment, readily adapting to continually changing priorities & deadlines.
Strong communication, organizational, administrative and follow-thru skills.
Must be proficient in operating, using, and troubleshooting iOS systems: Mac, iPhone, iPad. Excellent operational knowledge of Microsoft Office, Outlook, Photoshop, and SAP/Concur is essential.
Looking for someone who will engage with tasks in a mindful and intellectual fashion – honing their anticipation skills by figuring out next steps without being asked to inquire.
Scrappy, resourceful and relentless in trying to find solutions before escalating issues.
Enthusiasm for film and television, particularly specialty/arthouse films. Familiarity with the Searchlight brand, films, filmmakers and upcoming slate.
Holds highest ethical and moral standards. Ability to handle confidential information with discretion is of utmost priority.
Experience supporting a high-level executive in the Entertainment industry. Studio, film, publicity, or agency environment is preferred.
- Bachelor’s degree or equivalent work experience