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Accounts Payable Payments Administrator

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description

The AP Payments Administrator reports to the Manager of Accounts Payable Disbursements and is responsible for all payment processing and disbursement and post disbursement activities for the North America legal entities.The focus of the role is to successfully process all payments and effectively research and resolve any disbursement payment issues, This position will work closely with the Purchasing and Accounts Payable team, the General Accounting team, IT, and 3rd party service providers to resolve issues and identify the root causes of the issues to prevent future occurrences, while ensuring compliance to policies, SOX controls and government and/or market legal requirements.


  • Responsible for the timely and accurate execution of payments for the U.S. and Canadian legal entities
  • Effectively communicate and partner with IT, 3rd party service providers, and internal business partners to resolve any processing payment issues
  • Navigate and generate reporting from service provider banking portals to identify post disbursement issues
  • Accountable for coordinating the resolution of outstanding reconciling items related to payments including returned electronic and check payments
  • Consistently complete tasks in compliance with departmental procedures, SOX controls, the Controller’s Manual and all applicable laws and regulations
  • Maintain records and audit trail of payment activities
  • Support reporting requests for audit purposes and other ad hoc requests
  • Actively identify and participate in operational improvement initiatives


  • Exercises independent judgment defined within company policies and procedures
  • Excellent verbal and written communication skills
  • Strong organizational skills and attention to detail
  • Able to prioritize workload with minimal direct supervision
  • Must be a critical thinker
  • Able to work in a deadline-driven and fast-paced environment
  • Able to build credibility, trust and business partnerships


  • Experience in a global finance organization within purchasing or accounts payable teams
  • High proficiency with Microsoft Office (Excel, Word, Power Point)
  • Strong knowledge with Oracle or another ERP system
  • Experienced in utilizing bank portals
  • Knowledge of accounting reconciliation
  • Experience in biotech or pharmaceutical industry a plus
  • Diploma/degree is desirable

For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact for assistance.

For more information about equal employment opportunity protections, please view the ‘EEO is the Law’ poster.



Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

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