This website uses cookies to ensure you get the best experience. Learn more

Administrative Coordinator Inflammation BU (m/w/d)

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description

Administrative Coordinator Inflammation BU (m/w/d)

We are looking for an enthusiastic Administrative Assistant for or business unit Inflammation to join the new commercial team in our office in Martinsried.

Essential Duties and Job Functions:

  • Provides administrative and clerical support to Commercial team in Germany.
  • Prepares contracts with HCPs and other organisations and prepares documents for ZINC.
  • Management of all relevant PO’s
  • Responsible for coordinating large events which includes the planning, organizing and implementation of a number of event activities. Liaises with internal staff, guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations. Organization of booth presence on conferences.
  • Responsible for maintaining a calendar of appointments, meetings, and events.
    Makes travel arrangements as needed.
  • Prioritizes workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors, ensuring user training, etc. with minimal guidance.
  • Maintains inventory of supplies for the department. Prepares general correspondence, faxes, and photocopying.
  • Creates and maintains files.
  • Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's. Keeps the bigger picture in mind and influences workflows accordingly.
  • Typically, coordinates the preparation of annual budget, reviews monthly budget, reviews and research variances.


Knowledge, Experience & Skills:

  • High school diploma and good administrative experience
  • Advanced knowledge and experience using a number of office software such as Excel, PowerPoint and Word etc.
  • Language skills: Fluent German and English.
  • Excellent verbal, written, and interpersonal skills are required.
  • Knowledge and understanding of administrative and office policies
  • Strong attention to detail
  • Must be able to work well independently under the general guidance of the manager
  • Must be able to resolve problems and make recommendations related to operations within the scope of responsibility


Bachelors degree


  • Resilient profile with the ability to deliver in an ambiguous environment
  • Ability to engage and manage multiple stakeholders to achieve the objective
  • Curious with learning agility
  • Operationally  excellent
  • Organised with systematic approach to prioritisation
  • Process orientated to achieve the business objective

Gilead Core Values

  • Integrity (Doing What’s Right),
  • Teamwork (Working Together),
  • Excellence (Being Your Best)
  • Accountability (Taking Personal Responsibility).

Equal Employment Opportunity (EEO)

It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company.  Except if otherwise provided by applicable law, all  employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws).  Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Apply Now

Share this