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Gilead

Director, North American Payroll

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description

The Director, North American Payroll is responsible and accountable for payroll operations, payroll business processes, compliance, and vendor and stakeholder management.  The Director is experienced in leading payroll projects and leveraging payroll technology to enhance the efficiency and accuracy of payroll processes.  The position requires the individual to have the ability to effectively multi-task, prioritize work, demonstrate accountability, and lead a team of payroll professionals to support US and Canada payroll activities. This leader will also ensure systems and internal controls adequately support North America payroll, employment taxes and all applicable labor laws and regulations.

Essential Duties and Job Functions

  • Responsible for managing, coaching and developing the US and Canadian payroll operations staff of 7. Promote a positive team environment
  • Provide effective leadership and oversight to support staff in their current roles.  Provide career development support and training, including succession planning
  • Establish strong partnerships with key internal organizations such as Stock Plan Services, Accounting, FP&A, Tax, Human Resources, Benefits, and SOX functions
  • Build proactive, collaborative relationships with stakeholders, outside vendors and global payroll teams to ensure global best practices and process consistency
  • Enhance payroll analytical and reporting capabilities to update stakeholders regularly and provide meaningful decision support for management
  • Stay current on regulations, benefits changes, and labor laws impacting the payroll process, and stay compliant for all payroll tax jurisdictions
  • Serve as subject-matter expert for the payroll software platform (currently ADP), and time & attendance platform (currently Kronos)
  • Work closely with Senior Director of Accounting to develop strategic initiatives, goals and priorities
  • Lead system implementation initiatives including coordinating system demos, gathering requirements, and facilitating the RFP process
  • Develop Power Point presentations and present business case proposals to senior executives for enhancements, tools or procedural changes to support new initiatives
  • Provide project leadership for all payroll-related projects. This includes creating project plans, obtaining appropriate resources, conducting regular project meetings, and resolving issues
  • Be able to influence and negotiate priorities with a focus on continuous improvement of operational processes and systems
  • Ensure compliance with all federal, state, and local laws and regulations as well as Gilead’s policies regarding payments of wages, tax withholding, garnishments, and employee elected deductions
  • Ensure taxes and other required government withholdings are executed, collected, deposited and reported on a timely basis to federal, state, and local authorities in a secure manner
  • Coordinate year-end tax activities including adjustments to tax withholdings, submission of IRS employer reports, and distribution of wage and tax statements (W-2 and 1042-S) to employees
  • Perform research and analysis of current tax issues (i.e. global payroll initiatives, cell phone stipends, company provided vehicles, relocation compensation) and propose and implement appropriate solutions
  • Develop, maintain and regularly assess internal controls for payroll processes and related payroll software systems.  Ensure internal controls and SOX narratives and controls are correct and comprehensive
  • Ensure compliance to SOC-1 audit control objectives relating to our service providers

Knowledge, Experience and Skills

  • 10+ years of progressive payroll management experience in a large complex multi-national corporation
  • BS degree, CPP and/or MBA a plus
  • Must have 6+ years of management experience and experience in implementing and/or managing a large multi country payroll provider
  • Demonstrated leadership involving skilled teams and change management
  • Experience with complex cross-functional payroll projects
  • Excellent verbal, written, interpersonal, relationship building and business partnering skills are required
  • Experience with ADP, Kronos, and Workday HCM software platforms strongly preferred

RSRGIL


For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact careers@gilead.com for assistance.

For more information about equal employment opportunity protections, please view the ‘EEO is the Law’ poster.

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Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.


For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

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