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General Manager Assistant

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description

Main Functions and Responsibilities

Organizes the agenda of the General Manager of the affiliate.

Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations.

Under managers direction, creates draft reports, documents, presentations and templates using raw data. May gather data using internet searches.

Understands the goals and objectives of the affiliate and contributes to the attainment of those G&O's. Keeps the bigger picture in mind and influences workflows accordingly.

Responsible for coordinating large events which includes the planning, organizing and implementation of a number of event activities.

Arranges for needed resources in order to meet timelines.

May coordinate activities regarding the affiliate.

May assist with facilities space planning or office set-up. May screen and prioritize manager’s mail and email.

Knowledge, Experience and Skills

-Excellent verbal, written skills in English and Spanish are a must.

-Excellent interpersonal skills are required.

-Requires knowledge and understanding of administrative and office policies and procedures.

-Must possess good proofreading and editing skills of technical documents.

-Has the ability to review the work of lower level administrative assistants.

-Advanced knowledge and experience using a number of office software and advanced level software programs such as Excel, ChemDraw, Filemaker Pro, Access and PowerPoint to create graphs, charts, spreadsheets, and LCD presentations.

-Works under minimal supervision.

-Receives occasional direction from manager to perform non-routine job responsibilities and duties.

-Requires a diploma of secretary plus extensive administrative experience.

Equal Employment Opportunity (EEO)

It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company.  Except if otherwise provided by applicable law, all  employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws).  Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

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