Facilities Coordinator

The Facilities Coordinator role will be responsible for facility coordination ensuring compliance to established business processes related to Corporate Real Estate and Facilities, assisting the Facility Manager and the Head of Corporate Real Estate with the delivery of quality facility management services for Airbus Americas, Inc. Headquarters.

Facility Support

• Schedule preventative maintenance with contracted vendors monthly/quarterly.

• Respond to emergency and urgent maintenance service calls

• Escort and supervise suppliers while working on-site.

• Assist with furniture delivery, disposal and maintain organized storage spaces

• Assist with set-up and break-down of corporate events, including moving and setting up furniture (tables and chairs)

• Perform small maintenance tasks such a hanging photos and artwork, moving furniture, or repairing/modifying furniture

• Perform daily facilities walk-through of Herndon Facility

• Conduct monthly safety walk-through of Herndon Facility

• Assist with administrative projects

• Other duties as assigned

Relationship and Facility Management Coordination

• Establish a “Trusted Advisor” relationship with client counterparts and peers.

• Coordinate work and/or approvals between internal and external groups

• Other duties as assigned

Other

• All other duties as directed by Head of Corporate Real Estate & Facilities, HO Health & Safety and site leadership

Education/training

• High School Graduate

• Bachelor's degree or combination of education and experience

Years of relevant experience

• Minimum of 1 year industry experience required either in the corporate environment, third party service provider or as a consultant

• 2+ years of industry experience either in the corporate environment, third party service provider or as a consultant

• Event planning/management experience or facility management experience required

• Experience in the aerospace and or defense industry is a plus.

Skills and knowledge

• Strong ability to listen and communicate effectively (verbal and written)

• Outstanding organizational and time management skills

• Strong interpersonal skills

• Proficient using common business applications (Google G-Suite, Corrigo CMMS)

• Outstanding Internal and External customer service skills

• Must be comfortable working with complex audiovisual equipment

Other abilities

• Demonstrated client relationship management skills

• Decision Making, Complexity:

• Prioritize use of the facility based on business needs.

• Real time determination of facility use based on existing conditions of specific facility components.

• Real time troubleshooting of high-end audiovisual systems - a logic-based process.

Certifications/ licenses

• N/A

Physical work requirements and work conditions

• Office environment. Daily walking. Regular lifting (<35lbs).