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United Nations

INTERN - ADMINISTRATION [Temporary]

Org. Setting and Reporting

We seek motivated interns to support the work of the Executive Office of the Secretary-General. The interns can take up assignments with any team in the Office, including the Strategic Planning and Monitoring Unit; the Political, Peacekeeping, Humanitarian and Human Rights Unit; the Rule of Law Unit; the Sustainable Development Unit; the Policy Advisor’s Office; or other units.

Interns report to full-time professional staff and focus on one of the three tracks set out under Responsibilities.

Responsibilities

The following are the duties performed by interns:

TRACK 1: COORDINATION AND EXECUTIVE SUPPORT
• Support the preparation of senior-level management meetings, conferences and retreats
• Support the preparation of background and option papers
• Support the tracking and analysis of decisions and their implementation
• Assist in the preparation of speeches and talking points

TRACK 2: STRATEGIC PLANNING AND ANALYTICS
• Support analytics on UN system-wide / cross-cutting needs, priorities, resources, risks and performance
• Support the analytics teams in maintaining key data sets, data models, indices and reports
• Develop dashboards and visualizations for senior managers and provide user support
• Support data mining, process optimization, metrics development and forecasting

TRACK 3: POLICY ANALYSIS AND ASSESSMENT
• Help monitor, identify and analyze geographic, political and thematic global trends
• Support the preparation of analytical reports, papers, talking points and correspondences
• Assist in coordinating the formulation of strategies, programmes and policies
• Support the preparation of meetings, events, talks and visits

Please indicate the track you are interested in, in your Cover Note.

Competencies

Communication:
Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning and organizing:
Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Technological awareness:
Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office.  Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

Applicants to the United Nations Internship Programme must at the time of application meet one of the following requirements:

1)  Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent or higher such as Master's degree or equivalent, Ph.D. or post-graduate degree).

2)  Be enrolled in, or have completed, the final academic year of a first university degree programme (minimum Bachelor's level or equivalent).

In each track, interested candidates can pursue broad range of studies as indicated below:

TRACK 1: COORDINATION AND EXECUTIVE SUPPORT
Public or Business Administration, Management, International Relations, Gender Studies, Political Science or Economics.

TRACK 2: STRATEGIC PLANNING AND ANALYTICS
Management and Strategy, Analytics, Statistics, Operations Research, Public or Business Administration, Engineering, Data Visualization or Information Design.

TRACK 3: POLICY ANALYSIS AND ASSESSMENT
International Relations, Gender Equality, Women’s Studies, Political Affairs, Law, Geography or Economics.

Work Experience

 

Languages

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

TRACK 1: COORDINATION & EXECUTIVE SUPPORT
Work experiences as well as interests, skills & knowledge in the following track are desirable:
• Keen interest in international affairs, gender equality, management & change
• Attention to detail and a passion for leadership support
• Experience in strategy / management consulting, policy work or executive support is an advantage

TRACK 2: STRATEGIC PLANNING AND ANALYTICS
Work experiences as well as interests, skills & knowledge in the following track are desirable:
• Keen interest in strategy, management, analytics & performance optimization
• Excellent presentation design skills (knowledge of Adobe InDesign / Illustrator an advantage)
• Strong knowledge of data management techniques, quantitative / qualitative analysis & data visualization
• Strong knowledge of analytics tools (e.g. PowerBI, Excel, PowerPoint, SAP Business Objects, Qlik, SQL, R, Python)
• Experience in strategy / management consulting, analytics or data visualization is an advantage

TRACK 3: POLICY ANALYSIS & ASSESSMENT
Work experiences as well as interests, skills & knowledge in the following track are desirable:
• Keen interest in international affairs, gender equality, women’s rights, humanitarian affairs, & the rule of law
• Attention to detail & a passion for big-picture analysis
• Experience in policy analysis & first field experience an advantage

Assessment

English and French are the working languages of the United Nations Secretariat.  For the position advertised, fluency in English is required.

Special Notice

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

The internship is for minimum of two (2) months, with a possibility of extension up to six (6) months. 

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions.  For internships in the United States of America, interns who are not United States citizens, permanent residents or not currently in the United States on a non-immigrant visa status will be required to obtain a G-4 visa.  If already in the United States of America on another non-immigrant visa status other than G-4, interns will be responsible for ensuring that they have a valid visa, and if required, employment authorization, allowing them to undertake the internship.

In the context of the COVID-19 pandemic, interns will be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. The intern must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship. The work hours during the internship shall be determined based on individual discussion between the intern and the supervisor(s) taking into consideration the minimum requirements of the Organization and the time difference between the hosting office and the location of the intern.

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. All past work experiences, IT skills, languages, and three references, must be included in the Personal History Profile.

The Cover Note must include:

- Name of university and title of degree you are currently pursuing
- Graduation date (when you expect to graduate from the programme)
- A listing of IT skills and programmes that you are proficient in.
- An explanation why you are the best candidate for an internship with the Office.
- Period of availability:  Fall (September-December) ; Winter/Spring (January-April) or Summer (May-August)
- The track you are interested in.

All interested candidates must:
• Be computer literate in standard software applications;
• Have a keen interest in the work of the United Nations and a personal commitment to the ideals of the Charter;
• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Due to the high volume of applications received, only successful candidates will be contacted.

No Fee

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.  The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship.  Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity.  By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c).  In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

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